Loudoun County Public Schools

Patti Spurlock, Registrar

LCPS Administration Offices, 21000 Education Ct., Ashburn, VA 20148

571-252-1018 / 571-252-1245 (fax)

patti.spurlock@loudoun.k12.va.us

 

Registration Information for all Loudoun County Public Schools (LCPS)

Register now for 2009-2010 at your local school

New 2010-11 Elementary Registration will begin on April 13, 2010

New 2010-11 Middle and High School Registrations will be taken by appointment--contact your school

Where to Register

· Registration must occur in the school which serves the address of the student.

· Individuals needing to know which attendance zone serves an address should contact the LCPS Planning Department at 571-252-1050, or use the Loudoun Attendance Boundary E-Listing (LABEL) feature found here.

Documents Needed to Register in LCPS

· An original birth certificate or a certified copy

o Name of the parent registering the child must be on the birth certificate

o Photo identification of the parent/guardian registering the child

o Cards with name and age of the student are not sufficient proof of the identification of the person enrolling the student

• Child's Social Security Number: Virginia law requires that a student must present a Social Security number upon enrollment. Virginia Code §22.1-260 requires that a student present a federal Social Security number within 90 days of his enrollment.  Parents who are unable or unwilling to present a federal Social Security number may request that the school division provide an alternative identification number.  No student will be denied enrollment or services based upon not providing a Social Security number.

· Proof of legal guardianship or legal custody if not the parent of the student

o A legal document signed by a judge verifying legal custody or legal guardianship

o A notarized statement is not sufficient for enrollment; it gives the authorized person permission to make decisions in the absence of the parent

o See information below regarding “Special Situations”

o For Parents/Guardians Residing in Loudoun County

§ A signed lease, signed deed, signed settlement papers, recent mortgage statement, or deed of trust

§ If the parent/guardian enrolling the student is sharing a home with another resident of Loudoun County,

· The "Shared Housing Documentation" form must be completed and notarized

· The parent/guardian must obtain the signature of the person who owns or rents the residence

and

· The owner/tenant must provide proof of residency by submitting a signed lease, signed deed, signed settlement papers, recent mortgage statement, or deed of trust

o In addition, the enrolling parent/guardian may be asked to produce one of the following documents to verify the address: motor vehicle registration, voter registration card, bank statement (not checks) within the past two months, state or federal income tax records, W-2 form, or utility bills within the past two months

o For Parents/Guardians Moving into Loudoun County

§ A signed lease, signed deed, signed settlement papers, recent mortgage statement, or deed of trust showing occupancy prior to enrollment

§ If these documents do not exist to prove in-county residency, the parent/guardian may request to enroll as a tuition-paying student. For further information on tuition status, contact the Pupil Services Coordinator at 571-252-1200 or complete this form found here.

· Signed "Prior Expulsion" Statement indicating that the student has not been expelled or suspended from another school. The school will provide this document.

· New elementary school students must have a completed physical performed no earlier than 12 months prior to the date the student first enters kindergarten or elementary school. Copies of a completed physical from other United States schools are acceptable. Physical must be submitted prior to school starting. Requirements for the physical can be found on the Student Health Services FAQ's.

· Records (including report cards) from previous school, if applicable

· Name and address of previous school, if applicable

Click here to view / download kindergarten registration forms  -- New 2010-11 registrations will need a revised Registration form (available soon online or now at schools)

Click here to view / download Grades 1 through 12 registration forms  --  New 2010-11 registrations will need a revised Registration form (available soon online or now at schools)

Special Situations

· In cases of custody documentation, both parent names must be entered in the student record unless legal documents show that parental rights have been terminated through the courts. Appropriate notices denoting physical/legal custody issues will be placed in the student record.

· If the student is living with individuals other than a parent and the individuals do not have custody or guardianship granted by a judge, the individuals may apply for the student to attend LCPS on a tuition basis. The application for tuition is available here. According to §22.1-3 of the Code of Virginia, the custody or guardianship must not be for school purposes only.

· If the individuals have custody or guardianship granted by a judge, they should complete the "Request for Determination of Residency Status" form C-13 and attach a copy of the court order prior to being allowed to register for school. Completed documents should be faxed to 571-252-1245 or you may contact the Registrar at 571-252-1018.

· If individuals have filed the necessary documents seeking legal custody or legal guardianship and have been assigned a date for a hearing with the judge, they should provide the following: official court confirmation of the assigned date for the hearing, copy of the petition to the court, and completed "Request for Determination of Residency Status" form C-13 to the Registrar for special consideration for provisional enrollment pending final legal custody or guardianship. The information may be faxed to the attention of the Registrar at 571-252-1245, presented to the school to fax, mailed, or delivered to the LCPS Administration Building at 21000 Education Court, Ashburn, VA 20148. The information should be sent or delivered to the attention of the Registrar.

· If the student is placed through the Virginia Department of Social Services, the social worker and/or foster parent must present legal documentation and proof of residency (see “Proof of Residency”). 

· If the student is placed through another state’s Department of Social Services, an Interstate Compact Agreement must be arranged. Information may be obtained from the Registrar at 571-252-1018.

· If the parent has been deployed through the armed forces, the person enrolling the student must present a “Special Power of Attorney” document from the armed forces, pursuant to United States Code §1044b. Dates of deployment must be provided.

Special Permission to Attend a School Outside the Attendance Zone

To request special permission to attend a school outside the attendance zone, the parent/guardian must apply online or through the Department of Pupil Services. “Frequently Asked Questions” for special permission are available here.